Early & Baldwin will receive personal information relating to you, your employer, associates and other parties. In view of this, we are committed to protecting the right of privacy of all persons about whom, we hold personal information.
1. Why we process your data, the lawful basis for processing your data and who we share it with
A. For people who view and interact with our website, we process data:
- to respond to your query when sent through our ‘contact us’ form
- to sign up to our newsletter when you request subscription through our website
The legal basis for this processing is our legitimate interest in the administration and operation of our legal services as well as our legitimate interest in marketing and promoting our firm’s legal services.
We share this data with our client relationship management system provider. They may only process this data for the purpose of providing us with their services, and no other purpose.
B. For our potential clients, we process data:
- for the purpose for which it was provided by you
- to provide you with information, products and services you have requested
- for statistical analysis on the use of our website
- in order to market the services of our firm.
The legal basis for the processing of this data is processing necessary for the purpose of the legitimate interests of our firm in promoting our services.
C. For solicitors and barristers that we liaise with on client matters, we process data:
- In order to liaise with you about our client matters.
The legal basis for the processing of this data is processing necessary for the purposes of the legitimate interests pursued by our firm in representing our clients.
We share the information you provide with our practice management system in order to store your contact information with our client file. We may also send you emails through our email service provider.
D. For job applicants to the firm, we process data:
- to recruit new employees
- to ascertain your suitability for a specific role
The legal basis for this processing is processing necessary for the purpose of the legitimate interests of our firm in recruiting new staff. Please see the privacy notice in the job advertisement for further information about how we process applicant data.
We share the information you provide in your application with our contracted recruiter in order to make a shortlist of candidates. This recruiter is not permitted to use this data other than on our behalf. We may also send you emails about your application through our email service provider.
We will retain this data for as long as necessary to fulfil the purposes we collected it for, including for the purpose of satisfying any legal, accounting, reporting or law society requirements.
2. Transfers of data outside the European Economic Area
From time to time we may pass personal data outside of the EEA. The safeguard we have put in place for this transfer is to enter into European Commission approved standard contractual clauses with the provider. However, if we do, we will notify you in advance and you can expect a similar degree of protection in respect of the personal data obtained by us in the course of acting for you.
3. Information received from third parties and the source of that data
We may receive information about you from third parties such as estate agents, accountants, banks, surveyors, medical professionals, courts, regulatory bodies and other advisors and specialist related to your matter. Our clients and matter contacts may also provide us information about you if you are involved in a transaction or dispute with one of our clients or have a connection with them such as being a tenant or employee of a client. Alternatively, you may provide us with information about you directly at our request or otherwise.
4. Your rights relating to personal data
You have the following rights under the GDPR, in certain circumstances and subject to certain exemptions, in relation to your personal data:
- right to access the data – you have the right to request a copy of the personal data that we hold about you, together with other information about our processing of that personal data.
- right to rectification- you have the right to request that any inaccurate data that is held about you is corrected, or if we have incomplete information you may request that we update the information such that it is complete.
- right to erasure – you have the right to request us to delete personal data that we hold about you. This is sometimes referred to as the right to be forgotten.
- right to restriction of processing or to object to processing – you have the right to request that we no longer process your personal data for particular purposes, or to object to our processing of your personal data for particular purposes.
- right to data portability – you have the right to request us to provide you, or a third party, with a copy of your personal data in a structured, commonly used machine readable format.
In order to exercise any of the rights set out above, please contact us at the contact details at the start of this privacy notice.
If we are processing personal data based on your consent, you may withdraw that consent at any time. This does not affect the lawfulness of processing which took place prior to its withdrawal.
If you are unhappy with how we process personal data, we ask you to contact us so that we can rectify the situation.
You may lodge a complaint with a supervisory authority. The Irish supervisory authority is the Data Protection Commission.
5. Requirement to process personal data
You may browse our website without providing us with any personal data and this will not affect your ability to view our website.
If you do not provide us with your information for the purposes described above, we cannot respond to your queries sent through our contact us form or liaise with you on client matters or assess your suitability for a role within our firm.
6. Automated decision-making and profiling
We do not use any personal data for the purpose of automated decision-making or profiling.